Accounts Payable Specialist

Date: 2/23/2024 Title: Accounts Payable Specialist Description: Under the supervision of the Controller / AVP of Finance, the Accounts Payable Specialist is responsible for the accurate processing of invoices and payments to vendors in a high-volume office.
This position is also responsible for establishing and enforcing procedures and policies as well as maintaining vendor files and records including vendor tax information, and document preparation and review.
In addition, this position provides support to the Assistant Controller with various tasks.
Additional duties may be assigned on an as needed basis.
Responsibilities: Prepare payments to vendors.
Includes balancing check run totals to invoice totals, matching paperwork to payments, distributing checks, and maintaining paid vendor files Compile payment documentation.
Includes matching completed purchase orders and invoices, follow up with departments and vendors as necessary to facilitate timely and accurate payments Schedule timely vendor payments by determining due dates Create new vendor records as necessary, including appropriate tax information Review payment documentation for accuracy and compliance with all college policies and verify appropriate signatures have been obtained Provide support to the Director of Payrolls when the need arises Work with check reconciliation process.
Monitor outstanding checks and other accounting functions aiding the Assistant Controller in various systems.
Maintain and monitor third party payment processing systems, such as Paymerang.
Create and maintain positive relationships with external and internal vendors contacting them as necessary to obtain invoices, necessary paperwork and approvals Ability to create and maintain positive relationships with all internal and external constituents Comply with all applicable college, federal, state, local and associational laws, rules and regulations.
As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend Additional job-related duties as assigned Requirements Minimum requirements for this position are Vocational/Technical/Business School experience/classes (Some College preferred) and 1 to 3 years of accounts payable experience along with strong computer skills.
Demonstrated knowledge of computer skills including proficiency with e-mail, Microsoft Office Word and Excel Customer service oriented Knowledge of tax-exempt status requirements Accounts Payable and Accounting experience Knowledge of Colleague (or other similar accounts payable system utilizing purchase orders) Excellent verbal and written communication skills Data entry and numeric entry skill Organization and multi-tasking Knowledge of IRS 1099 requirements Ability to prioritize workload to meet deadlines People skills to maintain vendor and co-worker relationships The College strongly recommends that all employees are fully vaccinated against COVID-19 (full course of primary vaccination plus at least one dose of a booster).
Pay Range: $17.
00 - $22.
00 per hour An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.
The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.
” Hartwick operates as a community of learners where there is a very real sense of belonging and connection.
By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments.
All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains.
Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.
” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment.
Employment at Hartwick College is therefore contingent upon a successful background check on every new employee.
Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications: A cover letter; A resume; A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.
hartwick.
edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Review of applications will continue until the position is filled.
o0jtdoF21A